Minutes:  

LAPPE AND AREA LOCAL SERVICES BOARD

 Minutes of the Meeting – April 16, 2019

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
 Directors:  Ryan Lotas, BJ Kapush, Chris Hansen, Carly Hackborn (Recreation Coordinator   Fire Services: Darren Auld

Guests:  Lorenz Bosinger, Vic Tremblay

 1.            Call to Order      The Meeting was called to order at 7:06 PM.

2.           Agenda Motion 01/04/19 Motion to accept the Agenda
               - Moved by BJ Kapush, seconded by Chris Hansen. Adopted.

 3.            Minutes of Previous Meeting
Motion 02/04/19 - Moved by Chris Hansen, seconded by BJ Kapush. Adopted.

 4.            Business Arising from March 19, 2019 Minutes  - update from BJ and Ryan on hockey rink for next year; they are awaiting spring thaw so they can access the grounds at Lappe Ski Centre.  Carried forward to next meeting May 21, 2019.

5.            Financial Reports Motion 03/04/19       

- Motion to approve the Financial Reports.

- Moved by Chris Hansen, seconded by BJ Kapush. Adopted.

 6.            Correspondence – Letter to Lappe Lantern requesting the Chair once again submit ‘happenings’ to the Lappe Lantern.  This was discussed and Don Boyce will begin doing a write-up again. 

 7.            New Business   

 ·       Helipad Repair Update:  The helipad suffered some winter damage as notified by O’rnge; specifically one cone with AV70 lighting tumbled away from the initial position; other cones not properly secured into the ground – spikes uprooted or missing and one AV70 lights is damaged.  Vic Tremblay (one of the initial installers of the helipad) gave a quick summation of his inspection that the cones are not fastened and the helicopter requires these cones for visual cue to land.  A suggestion of sandbags be used to hold the cones into place.  Vic felt this was acceptable and will secure the cones with sandbags.  As well, a light has been requested from Dave Phillips (helipad support, O’rnge).  Once the light arrives, Vic will install and repair the helipad. 

·       O’rnge confirmed we need to submit GPS coordinates on purposed sites to do an HFS for the areas.  This is for possible newly developed helipads.  Land locations will be scouted by Darren Auld (Fire Chief) and Vic Tremblay for new helipads.  A few suggested sites were discussed.  The LSB is thinking of 1 possibly 2 new helipad sites.  Darren Auld will provide an update as to progress on this.

·       Bonnie Buck, Secretary/Treasurer attended the meeting with the Lakehead School Division on Wednesday, April 10, 2019.  See attached minutes.

·       Bylaw 18/19 – XXI Protocol in an Unforeseen or Emergency Situation – reviewed this Bylaw and suggested amendments made.  Carried forward to May 21, 2019 Board Meeting.

·       Bylaw 18/19 – XIV Interim Budget Report – MNDM.  Interim budget was discussed and reviewed for each department.  Motion 04/04/19 – Motion to accept the 2018-19 Interim Budget of Lappe & Area Local Services Board,  Moved by Chris Hansen, seconded by BJ Kapush.  Adopted. 

8.            Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

There are 65 kids registered for soccer thus far.  It closes May 1.  There are lots of birthday parties booked.  New equipment was purchased for soccer.

    Motion 05/04/19   Accepted by Chris Hansen, seconded by BJ Kapush. Adopted

9.            Emergency Services Report -Presented by Darren Auld

The HRV is installed in the main fire hall.  Two packs are updated with thermal imaging cameras.  Training is winding up for the summer.  Lorenz and Darren are updating the mapping system for the area.  Lappe Fire Department is now a training partner with Red Cross.  We are able to provide Red Cross training to other departments/facilities. 

Motion 06/04/19 Accepted by Carly Hackborn, seconded by Ryan Lotas.  Adopted.

 10.          Transfer Site/Waste Facility

Fred Foreman (Snowplow) removed snow from in front of the compactor so LTL so empty it.  The road needs grading and possibly widened.  A suggestion of brushing the dump road, widening and grading it, was made to improve accessibility.  This will be looked at on a future date.

Motion 07/04/19 Accepted by Carly Hackborn, seconded by BJ Kapush.  Adopted

11.          Fire Number Report

It was confirmed that shared driveways, use a # system of example 1, 1-A, 1-B, 1-C etc.  Number followed by the alpha.

                

    12.       Adjournment – Motion 08/04/19 to adjourn –

Ryan Lotas, seconded by Carly Hackborn.  Adopted

                Meeting adjourned at 7:56 PM.        

                                  

NEXT MEETING – May 21, 2019 at 7:00 PM

LAPPE AND AREA LOCAL SERVICES BOARD

Minutes of the Meeting – March 19, 2019

1.            Call to Order       The Meeting was called to order at 7:00 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Chris Hansen (Acting Chair),
 Directors:  Don Boyce, Ryan Lotas, BJ Kapush, Carly Hackborn (Recreation Coordinator    Regrets: Darren Auld, Fire Chief Guests:  Lorenz Bosinger

2.            Agenda Motion 01/03/19 - Motion to accept the Agenda
                - Moved by BJ Kapush, seconded by Carly Hackborn. Adopted.

  3.            Minutes of Previous Meeting

– Motion to approve previous meeting minutes
Motion 02/03/19 - Moved by Carly Hackborn, seconded by BJ Kapush. Adopted.

  4.            Business Arising from February 19, 2019

-        Stephen Garstin purchased the rubber decal remover from Napa for recycling of numbers on the signs.         

5.            Financial Reports Motion 03/03/19       

- Motion to approve the Financial Reports.

- Moved by Don Boyce, seconded by BJ Kapush. Adopted.

  6.            Correspondence – none

  7.            New Business               

a)              Don Boyce suggested to the Board the a Bylaw be written and presented at the April 16, 2019 meeting implementing a channel of action to follow in an emergency or unforeseen situation. 

Motion 04/03/19 – Bylaw to be created.  Moved by Ryan Lotas, seconded by Carly Hackborn.  Adopted.

 8.    Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

At a standstill for soccer in May; I will distribute registrations to the school in April.  Hoping to start the soccer in mid-May, weather permitting.  Tuija (Lappe Ski Centre) has been emailed regarding a date for a Community/year end party in September.  This party is sponsored by the Gorham Poker Run, who donated $1,100.00 to Recreation.  It is the season of birthday parties; there is one booked every Saturday until school ends.  Home & School is also running their programs – movie night, garage sale, etc all coming up in Spring.  There is a dance recital on March 23 and the Dance Instructor has committee to returning in the Fall to run 2 – 4wk programs.  As well, I am working on gymnastics for the Fall.

        Motion 05/03/19    Accepted by Ryan Lotas, seconded by Don Boyce.  Adopted

   9.  Emergency Services Report -Presented by Darren Auld

Not much is happening at the moment.  A couple of calls from First Response which we responded to but were false alarms.

Training is going as planned.

MSA and SPI representatives were out to the Firehall for a presentation in February and were both very impressed with the Lappe Fire Department and the support it receives. 

Motion 06/03/19 Accepted by Ryan Lotas, seconded by BJ Kapush.  Adopted.

  10.          Transfer Site/Waste Facility

Don Boyce reported the road at the transfer site was ice covered and treacherous this past Saturday so he hired Vaillant contracting to sand the road.  As well, it was noted that Stephen Garstin has been hired to shovel snow away from the entrance gate, as needed.  He will be paid $15/hr.

Motion 07/03/19 Accepted by Carly Hackborn, seconded by BJ Kapush.  Adopted

 

11.          Fire Number Report

Nothing to report

                

    12.       Adjournment – Motion 07/03/19 to adjourn – Don Boyce, seconded by BJ Kapush.  Adopted

                Meeting adjourned at 7:28 PM.   

 

LAPPE AND AREA LOCAL SERVICES BOARD

Minutes of the Meeting – February 19, 2019

 

         

  1. Call to Order

      The Meeting was called to order at 7:00 pm.

      Present:  LSB:  Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
     Directors: Chris Hansen, Ryan Lotas, BJ Kapush, Carly Hackborn (Recreation)

     Fire Services: Darren Auld

     Guests:   Lorenz Bosinger

 2.  Agenda
Motion 01/02/19  - Motion to accept the Agenda
 - Moved by Ryan Lotas, seconded by BJ Kapush. Adopted.

 3.  Minutes of Previous Meeting
Motion 02/02/19 -    Motion to accept the Minutes of the January 15, 2019
                                 Moved by BJ Kapush, seconded by Chris Hansen. Adopted.

 4.  Business Arising from Minutes

-        Contact made to Suzanne Mosley (Chaval) regarding the Lappe Lantern – letter written and forwarded regarding her volunteer contract with the LSB.

-        Don Boyce followed up on the ‘Notification of Blasting letter’ as discussed in January 15 meeting.  Don is gathering some written information before request is forwarded to companies involved on a notification schedule.

5.  Financial Reports
Motion 03/02/19  - Motion to approve the Financial Reports.

- Moved by Carly Hackborn, seconded by Chris Hansen.  Adopted.

 6.   Correspondence

-        Letter from Suzanne Chaval

-        Superior North EMS letter to the Fire Department

 7.   New Business    

a)   Fire Numbers: The Board examined the sample fire # that Stephen Garstin provided, recycling the original sign by removing old decals and applying new numbers.  The Board approved this method with the advisement of possibly replacing the blue vinyl when possible and re-numbering.  As well a rubber ‘decal remover’ attachment for a cordless drill will be purchased.  Stephen is also approved to bill his hours and charge for removal and replacement of the #’s.

Motion 04/02/19  Motion to approve Stephen Garstin billing for recycling of fire #’s, removing and replacing decals.

Moved by Ryan Lotas, seconded by Carly Hackborn.  Adopted.

  8.   Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator Soccer is coming along.  Ordered shirts without the year on them so they can be used from year-to-year.  Six new nets will be purchased and 2 parachutes for soccer as well as agility cones.  T-Ball will be from September to Thanksgiving.  Soccer is this spring until June.  The windup for Soccer and T-Ball will be in September.  Carly will speak with Lappe Ski Centre in hopes of using their grounds for this.  Recreation Department is supplying prizes to the Lantern for its coloring contest. (5 prizes at $20 each).  Eric K. (Home & School Board) is looking at a donation of a dishwasher and hood for our Community kitchen; just awaiting a formal motion with their Board.  The Poken Run is this coming weekend, Home and School has a dance this Friday.  Birthday parties; let it be known that is they book online it’s a $50 fee; if they book through Carly, its free.  Carly will address the School Board at the annual meeting in the Spring to address ‘tagging’ us in the calendar so we do not double -book.  There is a dance recital March 23. 

Motion 05/02/19:  Motion to accept:  Chris Hansen, seconded by BJ Kapush. Adopted.

9.    Emergency Services Report – Darren Auld, Fire Chief  Smooth as usual.  Backup camera is being installed to try.  A new thermal imaging camera was purchased and is in for repair already.  MSA and SPI are coming to do a presentation Wednesday night.  There have been 3 calls for new Volunteers but I have referred them to September.  We have 22 Volunteers at the moment.  2 members will be leaving soon as they have full-time positions with OPP and Thunder Bay Fire Department.

Motion 06/02/19:  Motion to accept:  Ryan Lotas, seconded by BJ Kapush.  Adopted.

10.    Waste Facility, Presented by Don Boyce

Don Boyce reported he followed up with LTL on shovelling the gate the the Transfer Site.  It is just a miscommunication and they will try and keep up with it.  Follow-up needed on the recycling bins, when they are emptied so the dividers can be adjusted to accommodate cardboard/plastic accordingly.

Motion 07/02/19:  Motion to accept:  Ryan Lotas, seconded by Carly Hackborn.  Adopted.

 11.    Fire Number Report – Stephen Garstin, Fire Number Installer

Warmest greetings to everyone!  As you can imagine, things are very slow at this time of year.  One thing I have continued to pursue is a way to improve our turnaround on the new signs, as well, saving a bit on the costs incurred while installing them.  I have provided Bonnie a sample sign to show to Darren and the Board for thoughts as to if the font used is suitable for our needs – fonts are copywritten and subject to licensing fees – the font on the sample sign is public domain, and I can get the vinyl numbers cut for half the price we are currently paying.  I would consider requesting it to be made perhaps 10% smaller overall, or perhaps only horizontally – I think it would feel crowded if we had to use one for a five character number.  As well, I seem to have a collection of older signs that were replaced for various reasons, and am wondering if the Board would consider reimbursing me for my time in carefully removing the old vinyl and reusing the signs.  Plus we get the knowledge that we are “recycling”.  I would not attempt to strip and reuse any signs that the reflective background seems compromised – only ones that still appear in very good shape.  I would also only do this on an as needed basis – I do not intend to strip and bill for a large number of signs.  The sample sign provided was applied to a ‘refurbished’ reflective slab, for reference.  Please feel free to reach out and give me feedback on any of these subjects.   (See Motion 04/02/19). 

Motion 08/02/19:  Motion to accept:  Ryan Lotas, seconded by Carly Hackborn.  Adopted.                

    12.   Adjournment – Motion 09/02/19

Motion to adjourn – Carly Hackborn, seconded by BJ Kapush       

Meeting adjourned at  7:40 PM

 

 

 LAPPE AND AREA LOCAL SERVICES BOARD 

Minutes of the Meeting – January 15, 2019 

1. Call to Order 

The Meeting was called to order at 7:03 pm. 

Present: LSB: Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair), Directors: Chris Hansen, Ryan Lotas, Carly Hackborn (Recreation Director) 

Fire Services: Darren Auld 

Regrets: BJ Kapush 

Guests: Lorenz Bosinger, John McCuaig, Rick Baratta, Deanna Owen, Fred Foreman 

2. Agenda Motion 01/01/19 

- Motion to accept the Agenda - Moved by Ryan Lotas, seconded by Chris Hansen. Adopted. 

3. Minutes of Previous Meeting Motion 02/01/19 - Motion to accept the Minutes of the November 20, 2018 Moved by Ryan Lotas, seconded by Chris Hansen. Adopted. 

4. Business Arising from Minutes 

5. Financial Reports Motion 03/01/19 

- Motion to approve the Financial Reports. 

- Moved by Chris Hansen, seconded by Ryan Lotas. Adopted. 

6. Correspondence 

- Letter from Michael Gravelle, MP 

7. New Business a) John McCuaig, a local resident, expressed his concerns of the current blasting events happening in and around Surprise Lake. John discussed facts and thoughts of the long-term damage being done by the blasts and looked to the LSB for helpful solutions or thoughts on the matter. The Board suggested a letter can be drafted and forwarded to the companies involved requesting advance notice of blasting in way of email to the LSB as these events cause stress on our Emergency Fire Services with calls regarding the events – preparation for them would be helpful for both LSB and local residents. 

b) Lappe Lantern – contract renewal 

Suzanne Mosley has decided not to renew her contract with the LSB/Lappe Lantern. The Board has decided to keep the Lantern production in-house, Secretary/Treasurer (Bonnie Buck) will take over its creation/distribution. Don Boyce will contact Suzanne regarding the changes and ask that any materials, licensing, etc be returned to the LSB. 

Motion 04/01/19 To accept the move of the Lappe Lantern to in-house production 

Moved by Chris Hansen, seconded by Carly Hackborn. Adopted. 

c) Bylaw 18/19 – XIII – Financial Statement – audit draft review from MNP 

Motion 05/01/19 Motion to accept the draft copy of the Audit provided by MNP 

Moved by Chris Hansen, seconded by Carly Hackborn. Adopted. b) Minutes Lappe - January 15, 2019 

d) Snowplowing Contract: The Secretary/Treasurer (Bonnie Buck) had questions regarding the current parameters of the contract. Mainly are there any parameters on frequency of plowing (for example if there is a 1” snowfall) and should there be notice of when they are plowing? Fred Foreman, who is the current contractor, was present. It was concurred that Fred it doing a great job. These questions were for payment purposes only; as the Treasurer, clarification is requested. In summation, it was decided the removal is to the Contractor’s discretion, and in renewal of any new snow removal contracts, contracts should be reviewed by the Board and any clarification of such contracts shall be added upon renewal. 

f) Home & School Association approached the Secretary/Treasurer and asked if the LSB could assist (in principle support only) in the purchase of some appliance improvements for the Community Kitchen, namely a commercial dishwasher and new range hood, if a donation was made to the LSB for Community Kitchen improvements. As well, they are needing storage space outside. Carly Hackborn (Recreation Director) will contact Erin Kakonen and chat about outside storage. The Board believes any improvements to the kitchen would be beneficial to any future programs therefore offer full support (in principle only). They will address it as funds are raised to purchase, and verify with Gorham Ware School on such improvements. 

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator 

Dance is starting for Winter session, 10 weeks. There are 3 Birthday parties booked in January/February and a Memorial Service. T-Ball and Soccer registration will start soon, Carly is organizing that. Carly is considering moving the wrap-up parties to Labour Day weekend and holding it at the Lappe Ski Centre. Having one large party prior to the start of the school year. 

Motion 06/01/19: Motion to accept: Chris Hansen, seconded by Ryan Lotas. Adopted. 

9. Emergency Services Report – Darren Auld, Fire Chief 

This year has been turning out to be very busy. From September to date we had 42 calls ranging from first aid calls to structure fires. Unfortunately, some structures were complete losses and others were 95% saves. Training is still going as planned. We are still trying to set up another structure for a spring time live training burn. Right now we have 1 firefighter enrolled to get her Fire Officer Level 1 (Brooke), 2 to get their Officer Lever 2 (myself and Tim) and one getting his Office Level 3 (Bill). We will be going to Alexandria to complete the testing for the officer courses. This past weekend we also had 2 pass the ice/water rescue call training as well. 

We have one new recruit start this past Wednesday. Usually we do not take on new recruits this time of year but he was very keen on wanting to join. 

Propane provider has been switched from Superior Propane to Propane Solutions. They were able to provide us with a cheaper price and with both propane and the tank rentals. 

Other than the amount of calls and training, no major problems. All going smoothly. 

Motion 07/01/19: Motion to accept: Chris Hansen, seconded by Carly Hackborn. Adopted. 

10. Waste Facility, Presented by Don Boyce 

Possibility of bringing in a loader to remove snow and shovel out the gates so they open/close properly. Recycling bins are overflowing with plastic; not much cardboard. As the divider between these 2 bins can be adjusted, Don will discuss with LTL when the bins are next emptied and possibly adjust the bin sizes at that time. Batteries on the generators are also not charging and holding in the cold. Don is going to suggest a small solar panel charger. 

Motion 08/01/19: Motion to accept: Ryan Lotas, seconded by Carly Hackborn. Adopted. 

11. Fire Number Report – Stephen Garstin, Fire Number Installer 

No report. 

12. Adjournment Motion 09/01/19: Motion to adjourn – Chris Hansen, seconded by Carly Hackborn.  Meeting adjourned 

Minutes of the Meeting – September 18, 2018

  1. Call to Order

       The Meeting was called to order at 7:15 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),

Directors:  Sacha Torkkeli, BJ Kapush, Chris Hansen, Carly Hackborn (Recreation Coordinator

Fire Services: Darren Auld

Guests:  Lorenz Bosinger, Bobbi Gillies, Barb Sato, Lloyd Kivinen, Charlotte Kivinen, Linda Braun, Tuija Puiras, Dale Smith, Petra Kapush, Donna Garstin, Ryan Lotas, Betty Dillabough, Jessica Araya, Toni Johnson, Ken Dixon

2. Agenda
Motion 01/09/18 

- Motion to accept the Agenda
- Moved by Chris Hansen, seconded by BJ Kapush. Adopted.

3. Minutes of Previous Meeting
Motion 02/09/18
- Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

4. Business Arising from June 19, 2018 Minutes – update on possible hockey rink.  It will be addressed by the new Board in the new year in October 2018.  Cost of it will need to be built into next year’s budget.  

5. Financial Reports
Motion 03/09/18

- Motion to approve the Financial Reports. 

- Moved by BJ Kapush, seconded by Carly Hackborn. Adopted. 

6. Correspondence – Letter via email from Suzanne Mosley regarding the Lappe Lantern.  It was discussed among the board and community present.  It was decided to keep the Lantern at 3 issues per year, with dates of mid-September, December 1 and March 1.  A balance of advertising and content is needed; the addition of more pages is fine with prior approval from the Secretary/Treasurer (who will then advise the Board) before proceeding with additional costs.  Advertising premiums will increase 30%, rounded to the nearest dollar, effective October 1, 2018 – September 30, 2019.  A request for more editorial content on positive information/stories/recipes from local residents, not local business’ – more of a grassroots approach to the editorials to make it a more community based paper.  Suzanne’s contract with the Lappe & Area Local Service Board will be viewed in the new fiscal year.  

7. New Business   

AON was out on September 11 to review the policy.  A commercial representative met with Bonnie Buck (Secretary/Treasurer), Carly Hackborn (Recreation Director/Director) and Lorenze Bosinger (Deputy Fire Chief).  It was noted the existing policy has not been reviewed for approximately 10 years so there are some drastic changes in equipment, liability, etc since its last review.  We are awaiting a quote for AON on with the updates.  

It was noted and suggested by Linda Braun of the MNDM that the Lappe & Area Local Services Board need to have a 1st meeting with the newly elected Board as soon as possible to October 1.  This may involved moving the Election meeting to the 1st of October, with a meeting of the new Board to follow, then regular meetings will follow every 3rd Tuesday afterwards.  The year runs from October 1 to September 30.  This 1st meeting would be to sign by-laws, review the insurance for the year – all that come into effect October 1.  

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

It has been going well.  T-ball was delayed until next year as all the equipment needs to be replaced (due to age and deterioration of it.  It is expense so its cost will be added into next year’s budget. Dance is starting next week for kids 4-10 years of age.  Thursday night 6-8:45pm.  9 classes on Thursdays with a recital in December.  Another lead for Gymnastics will start in January.  Otherwise everything else is the same as last year.  There are 4 birthday parties booked from now until the end of October and 1 wedding reception.

Motion 04/09/18    Accepted by BJ Kapush, seconded by Chris Hansen.  Adopted

             

9. Emergency Services Report -Presented by Darren Auld

So far this years up towards 80 calls, everything from structure fires to medical calls.  One structure fire in East Gorham, 4 trailers and 10 cars were lost.  Another mutual call in Kaministiquia where a structure was lost.  Otherwise pretty straight forward calls.

Training year has commenced.  One new recruit with another possibly coming on board.  Six of our Firefighters attended Fire Con, MFPA Certification for a couple and others were brushing up on their fire and rescue techniques.  Another of our Firefighters was an instructor in auto extrication.

In the beginning of August, Bill Pottruff and I attended the International Fire Chief Conference in Dallas Texas.  Bill, our training officer, did a presentation, based on Volunteerism in your community.  The feedback was excellent as he had people approach him immediately afterwards to get tips on what to do in their departments.

Not only is Lappe Fire Department known in Canada and the US but soon to be known in Bolovia.  One of our own, Jessica Araya, is going to train their volunteer firefighters.  She has applied and been accepted through Firefighters without Borders.

We have acquired a burn structure at Trout Lake so will be doing training sessions in the structure and on it this fall between now and November prior to its burn date.

Rescue 83 is now fully outfitted and in full service.  It has become a vital piece of service to our department and community.

Motion 05/09/18 Accepted by Chris Hansen seconded by BJ Kapush.  Adopted.

10. Transfer Site/Waste Facility

Nothing to report

11. Fire Number Report 

Nothing to report

                

  12. Adjournment Motion 08/05/18 to adjourn – BJ Kapush, seconded by Chris Hansen.  Adopted

                Meeting adjourned at 8:40 PM.  

                                  

NEXT MEETING – October 16, 2018 at 7:00 PM


Minutes of the Election Meeting – September 18, 2018

  1. Call to Order

       The Meeting was called to order at 7:02 PM

  Present:  LSB:   Bonnie Buck(Secretary/Treasurer), Darren Auld (Fire Chief)

Guests: Don Boyce,  Carly Hackborn, Chris Hansen, Sacha Torkkeli, BJ Kapush, Lorenze Bosinger, Bobbi Gillies, Barb Sato, Lloyd Kiivinen, Charlotte Kiivinen, Linda Braun, Tuija Puiras, Dale Smith, Petra Kapush, Donna Garstin, Ryan Lotas, Betty Dillabough, Jessica Araya, Toni Johnson, Ken Dixon

Agenda
Motion 01/09/18 

- Motion to accept the Agenda
- Moved by Chris Hansen, seconded by Carly Hackborn. Adopted.


Election Meeting 2018-19

Bonnie Buck called for the nominations to fill the 5 Director positions:

BJ Kapush was nominated by Carly Hackborn.  Seconded by Don Boyce

Don Boyce was nominated by Lloyd Kiivinen. Seconded by Bobbi Gillies

Chris Hansen was  nominated Don Boyce.  Seconded by Darren Auld

Ryan Lotas was nominated by Sacha Torkkeli.  Seconded by BJ Kapush

Carly Hackborn was nominated by Donna Garstin.  Seconded by Don Boyce

Sacha Torkkeli was nominated by Ryan Lotas.  Seconded by Carly Hackborn

Refusal to accept nomination: Sacha Torkkeli

Election Meeting 2018-19 for Chair:

Bonnie Buck called for nominations to fill the position of Chair of the Board:

Chris Hansen was nominated by Don Boyce – Refused nomination

Carly Hackborn was nominated by Ryan Lotas, accepted

Don Boyce was nominated by Chris Hansen, accepted

Ballots were distributed and tallied.  Don Boyce was appointed the Chair for 2018-19 Fiscal Year


Motion 02/02/18 Motion to destroy ballots after count by Carly Hackborn, seconded Chris Hansen.  Adopted.

Directors for 2018-19 Fiscal Year:

BJ Kapush, Chris Hansen, Carly Hackborn, Ryan Lotas 

Don Boyce, Chair


Adjournment – motion to adjourn by Chris Hansen, seconded by BJ Kapush.  Adopted

Meeting adjourned at 7:25 PM.

Minutes of the Meeting – June 19, 2018

  1. Call to Order

       The Meeting was called to order at 7:06 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
Directors:  Sacha Torkkeli, BJ Kapush, Chris Hansen, Carly Hackborn (Recreation Coordinator

Fire Services: Darren Auld

Guests:  Lorenz Bosinger

2. Agenda
Motion 01/06/18 

- Motion to accept the Agenda
- Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

3. Minutes of Previous Meeting
Motion 02/06/18
- Moved by BJ Kapush, seconded by Chris Hansen. Adopted.

4. Business Arising from May 15, 2018 Minutes BJ Kapush asked Don Boyce if a meeting was held with LTL regarding the Trout Lake Transfer Site.  Don confirmed no meeting had taken place as of today due to time restraints on his part.

5. Financial Reports
Motion 03/06/18

- Motion to approve the Financial Reports. 

- Moved by BJ Kapush, seconded by Chris Hansen . Adopted. 

6. Correspondence

Lakehead School Division, Joint Use Agreement, signatures obtained and moving forward.  It was suggested by Linda Braun to re-visit this contract in the first Board meeting in September to make the current Board aware of its effective dates.

7. New Business

Discussion on possible development of a hockey rink at the Lappe Ski Centre.  Ideas such as getting Community involvement in the form of fundraising, volunteer hours.  We need funding for its development which will need to be built into the 2018-19 Budget.  Don Boyce will contact Tuija and Tim Puiras to determine if it is feasible to use their facility for the hockey rink.  A suggestion of calling a meeting during the summer months for further discussion, if warranted.          

Confirmed the Election Meeting will be held Tuesday, September 18 at 7PM

Bonnie Buck, Secretary/Treasurer, provided and update on internet issues in the office.  Dave Costello with the School Board has OK’d installation of fibre into the LSB office, connecting off the current line in use at GWS.

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

The year-end soccer party is this week, pizza/popsicles and drinks will be provided as well as thank you for volunteer and coaching staff.  T-ball may be starting September to mid-October.  There is one birthday party scheduled this month.  Volleyball is coming to an end this week and the stage will be set up for Graduation scheduled for June 28.

Motion 04/06/18    Accepted by Chris Hansen, seconded by Sacha Torkkeli.  Adopted

9. Emergency Services Report -Presented by Darren Auld

Swiftwater Canoe Rescue Training was held and went well.  There was an injury and she is still off work – dislocation of her ring finger.

A meeting with the OFM went very well, the new regulations for community risk assessment was discussed.  As well, we touched base on hazards (roads, lakes, rivers, planes, bridges, gas line) – any places that if lost, would have a financial impact on the community.

R-83 is out of service at the moment due to a broken wire, awaiting to take it in for warranty repair.

New SCBA’s were just picked up; they will be used in training first before going into service.

The Open House went very well, Best turnout so far!

Motion 05/06/18 Accepted by BJ Kapish; seconded by Chris Hansen.  Adopted.

10. Transfer Site/Waste Facility

Presented by Don Boyce.  No meeting with LTL yet but plan on it within the next few weeks.  BJ Kapush will attend, time permitting, with Don.  BJ Kapush confirmed the road has been gravelled and graded.

Motion 06/06/18 Accepted by Sacha Torkkeli, seconded by Carly Hackborn.  Adopted

11. Fire Number Report 

Nothing to report

                

  12. Adjournment Motion 08/05/18 to adjourn – BJ Kapush, seconded by Chris Hansen.  Adopted

                Meeting adjourned at 7:35 PM.  
     

NEXT MEETING – September 18, 2018 at 7:00 PM



Minutes of the Meeting – March 20, 2018
 

  1. Call to Order

       The Meeting was called to order at 7:05 PM.

       Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
       Directors:  Sacha Torkkeli, BJ Kapush, Carly Hackborn (Recreation Coordinator

        Fire Services: Darren Auld

        Regrets: Chris Hansen

Guests:  Lorenz Bosinger, Thayna Niivila, Erin Kahkonen, Kristi Taraboccmia, Kathy Wickstrom, D. Tuomi, Ryan Lotas, Pia          Hoxell, Shannon Hoxell, Terri Kuokkanen

2 . Agenda
     Motion 14/03/18 by Don Boyce

    - Motion to accept the Agenda
    - Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

3. Minutes of Previous Meeting
    Motion 15/03/18 - Moved by Carly Hackborn, seconded by BJ Kapush. Adopted.

4. Business Arising from March 6, 2018 Minutes – Cell phones for Fire Department were reviewed and 1 phone was         discharged from service as it was no longer needed

 

5. Financial Reports
    Motion 16/03/18    

    - Motion to approve the Financial Reports. 

    - Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted. 

  Motion 17/03/18 Motion to approve the 2016-17 Audit Draft.  Moved by Carly Hackborn, seconded by BJ Kapush.  Adopted 

6. Correspondence – none

 

7. New Business    

             

a)      Motion 18/03/18 – Motion to approve contract between Suzanne Chaval and LLSB for Editorial duties with Lappe Lantern.  

Moved by BJ Kapush, seconded by Sacha Torkkeli.  Adopted.    

b)     Motion 19/03/18 – Motion to accept all advertising is paid for in the Lappe Lantern with exception of announcements, at the Board’s discretion.  Moved by Sacha Torkelli, seconded by BJ Kapush.  Adopted

c)     Community Centre Steering Committee

Idea Stage ONLY.  Carly Hackborn is heading the desired Steering Committee, which will be created by volunteers to investigate the pros and cons of a goal of future development of a community centre.  This is a Focus Group.  Carly will place a notice in the May issue of the Lappe Lantern of a meeting in May for the public to attend and discuss the possibilities.  A possible survey will be distributed at such meeting on where the community feels the needs are.

d)      The Gorham Ware Poker Rally was a huge success!  The group presented the LLSB with a cash donation of $950.00.  This money will be discussed at a future meeting with the possibility of it going to the purchase of updated equipment for the Recreation Department.

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

Soccer is ramping up.  Emails are sent out and posters are hung.  There are 2 registration nights:  Tuesday, April 3 6:30-7:30pm and Thursday, April 12 6:30-7:30pm.  If you Coach, your child gets a $5 registration fee.  Accepting all ages, depending on enrollment, decides on the teams and child placement.  Looking at possible Volunteer hours for high school students to assist.

        There are 2 birthday parties in April booked.  

        Motion 20/03/18    Accepted by Sacha Torkkeli, seconded by BJ Kapush.  Adopted

             

9. Emergency Services Report -Presented by Darren Auld

AJ Ricco stepped down after 5 years as a Volunteer with the Department.  There are currently 20 Volunteers, with 3 possible recruits in September.  

The Fire Department has acquired a burn structure for training exercises.  This is planned for the end of March/beginning of April.

Motion 21/03/18 Accepted by Carly Hackborn, seconded by Sacha Torkkeli.  Adopted.

 

10. Transfer Site/Waste Facility

Nothing to report.

Motion 22/03/18 Accepted by Carly Hackborn, seconded by BJ Kapush.  Adopted

 

11. Fire Number Report

Nothing to report

                

  12. AdjournmentMotion 23/03/18 to adjourn – Sacha Torkkeli, seconded by BJ Kapush.  Adopted

                Meeting adjourned at 8:25 PM.  

 

 

NEXT MEETING – April 17, 2018 at 7:00 PM

 

LAPPE AND AREA LOCAL SERVICES BOARD

 

Minutes of the Meeting – March 6, 2018
 

  1. Call to Order

The Meeting was called to order at 7:06 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
Directors: Chris Hansen, Sacha Torkkeli, Carly Hackborn (Recreation Coordinator

                Fire Services: Darren Auld

 Regrets:  BJ Kapush

Guests:  Lorenz Bosinger

2.  Agenda
     Motion 02/03/18 by Don Boyce

    - Motion to accept the Agenda
    - Moved by Chris Hansen, seconded by Carly Hackborn. Adopted.

a)   Minutes of Previous Meeting

Motion 03/03/18 -    Motion to accept the By-Election and Regular meeting minutes of January 16                                             Moved by Carly Hackborn, seconded by Chris Hansen. Adopted.

3. Business Arising from January 16, 2018 Minutes

Use of Land for Heli Pad, Trout Lake Campers Association – Contract signed.

Level of Service – Fire Department, Contract signed changing the level of service

4.  Financial Reports
     Motion 04/03/18    

- Motion to approve the Financial Reports. 

- Moved by Sacha Torkkelli, seconded by Carly Hackborn. Adopted. 

- 2016-17 Audit Draft was distributed to the Board for review and discussion at March 20 meeting

5.  Correspondence

Cross country ski Nationals held March 12-18, Thank you letter from Erika North, City of Thunder Bay notice of transfer site rate increase, Letter from Lappe Nordi Ski Area of possible use of the Chalet for community use

6.  New Business    

a) CRA Information/Accessiblity update

Motion 05/03/18 – update Secretary/Treasurer and Directors with CRA to represent LLSB.   Bonnie Buck and Chris Hansen to be listed as contact people with accessibility to LLSB accounts.

Moved by Don Boyce, seconded by Carly Hackborn.  Adopted.    

b) Fire Number Policy      

    Motion 06/03/18 Reviewed and accepted the revised policy as developed by Stephen Garstin

    Moved by Don Boyce, seconded by Carly Hackborn.  Adopted.