Minutes:  

 

LAPPE AND AREA LOCAL SERVICES BOARD

 

Minutes of the Meeting – April 18, 2017
 

  1. Call to Order

       The Meeting was called to order at 7:03 pm.

           Present:  LSB:  Linda Parker (Secretary), Ralph Bullough (Chair),
                            Stephen Garstin, Darren Carruthers, Chris Hansen, Tamara Carruthers

                            Fire Services: Bill Pottruff

                            Recreation: Carly Hackborn

                  Guests: Lorenz Bosinger, Ken Niivila, Bobbi Gillies, Don Boyce

2.   Agenda
      Motion 01/04/17

        - Motion to accept the Agenda
        - Moved by Stephen Garstin, seconded by Chris Hansen. Adopted.

3. Minutes of Previous Meeting
Motion 02/04/17 -    Motion to accept the Minutes of the March 21, 2017 Meeting.
                                 Moved by Chris Hansen, seconded by Stephen Garstin. Adopted.

4. Business Arising from Minutes

    None.

5. Financial Reports
    Motion 03/04/17
    

- Motion to approve the Financial Reports. 

- Moved by Stephen Garstin, seconded by Chris Hansen. Adopted. 

6. Correspondence

None.

7. New Business                 

a) Don Boyce inquiry

Resident Don Boyce commented that the new website is very good. He asked if there had been any changes to the responsibilities of the LSB. It was replied that the LSB now has Library services as a new power and also the Transfer Site.  He also asked if the LSB plans to become a municipality or an organized towhship. The Board says that there are no such plans at this time. However, the LSB Association has been working on upgrading the LSB Act. 

 

b) Helipad vandalism

The Helipad was recently vandalized by persons with motorized vehicles and in result the cones were       

severely damaged. It was suggested to the Trout Lake Campers Association that they provide surveillance        

for the pad.  We are not looking at replacing the lights right now. We will look at replacing them when we move the 

helipad behind the firehall where it will be more secure. An Ornge representative will be visiting this spring to review and assess the areas.  

c) Approval of Bylaws

A bylaw was passed and approved to accept the final Financial Statements as presented by MNP Auditors.

Other bylaws passed and approved included a Conflict of Interest Bylaw, and a Bylaw to enact a policy of Excluded Expenses. 

A Bylaw about HST and Tendering was reviewed and will be revised for our next meeting for approval. 

d) Retirement of Recreation Coordinator

It was discussed that gift certificates for $200 would be purchased as a Retirement gift for Leila Kajorinne, who has been in the position of Recreation Coordinator for the past 13-14 years.

e) Lease Agreement/Community Hub

We have not received any reports back from the School Board. The Chair has spoken to the Deputy Cabinet Minister in Toronto about creating a Community Hub at our school. They thought it would be a great idea.  The Lakehead District School Board has a budget of $600,000 for this type of project. 

Another alternative is to build our own Community Hall.

      

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

Recreation News – April 2017 This month we have had two Birthday parties booked April 1st and 8th another two booked for April 29th and May 4th. 

Soccer is moving forward with currently 52 children registered, I will be ordering shirts this evening. We are still in dire need of coaches currently we have only 4 and will need at least 8, I have went to both St Ignatius and Superior high school offices with posters to advertise for volunteer hours, and have emailed previous volunteer coaches. 

Basketball drop-in for adults has started up again 7:30-9 on Thursdays. 

All programs are running as predicted. 

 

Lappe Church will be holding a Community Music Concert in our gym, featuring Daylin James, as part of their on-going 100th anniversary celebrations taking place this year. The concert will be on Sunday, June 11, and tickets will go on sale some time this month. 

Home and School will be having a Movie night this Friday and the annual Yard Sale/Green Expo has been scheduled for June 3rd.

 

9. Emergency Services Report – Submitted by Bill Pottruff

Our PMO Pumper at the North Hall is in for safety and repairs. It should be back maybe this week. 

Also, we have had to re-key the doors at the halls. Due to the door dropping, some of the door hardware currently needs replacement or repairs. Everything else is running well. 

It was added that the Fire Department would like to do a mass mailing of the Fire Smart information

pamphlets put out by the MNRF. They would like to put this information on the LSB website and to Campers’ Associations as well. Public presentations are also planned. 

 

10. Waste Facility

The compactor has passed the safety check successfully. We are going to install a set of stairs to one of the recycle bins. A mirror is also being installed for safety reasons. We will be looking at the budgets in order to install a new ramp up to the waste disposal area at a cost of $4000 to $5000.  

 

    11.       Helipad

                No report.

 

    12.       Fire Number Report

                No report. 

 

    13.       Adjournment – Motion to adjourn – Stephen Garstin. 

                Meeting adjourned at 8:00 pm.  
             

                                    

                                     NEXT MEETING – May 16, 2017   7:00 PM

 

LAPPE AND AREA LOCAL SERVICES BOARD

Minutes of the Meeting – March 21, 2017
 

  1. Call to Order

       The Meeting was called to order at 7:00 pm.

       Present:  LSB:  Linda Parker (Secretary), Ralph Bullough (Chair),
       Stephen Garstin, Darren Carruthers, Chris Hansen, Tamara Carruthers

                      Fire Services: Bill Pottruff

                      Recreation: Leila Kajorinne, Carly Hackborn

                  Guests: Lorenz Bosinger, Kevin Holland, Raymond Holland

2. Agenda
    Motion 01/03/17

        - Motion to accept the Agenda
        - Moved by Chris Hansen, seconded by Stephen Garstin. Adopted.

3.  Minutes of Previous Meeting
      Motion 02/03/17 - Motion to accept the Minutes of the January, 17, 2017 Meeting.         
                                      Moved by Chris Hansen, seconded by Stephen Garstin. Adopted.

4. Business Arising from Minutes

   None.

5. Financial Reports
    Motion 03/03/17
    

   - Motion to approve the Financial Reports. 

   - Moved by Stephen Garstin, seconded by Chris Hansen. Adopted. 

6.  Correspondence

     None.

7. New Business   

     a) Don Boyce inquiry

Resident Don Boyce commented that the new website is very good. He asked if there had been any changes to the         responsibilities of the LSB. It was replied that the LSB now has Library services as a new power and also the Transfer Site.  He also asked if the LSB plans to become a municipality or an organized towhship. The Board says that there are no such plans at this time. However, the LSB Association has been working on upgrading the LSB Act. 

 b) Helipad vandalism

The Helipad was recently vandalized by persons with motorized vehicles and in result the cones were severely damaged. It was suggested to the Trout Lake Campers Association that they provide surveillance for the pad.  

We are not looking at replacing the lights right now. We will look at replacing them when we move the helipad behind the firehall where it will be more secure. An Ornge representative will be visiting this spring to review and assess the areas.  

c) Approval of Bylaws

A bylaw was passed and approved to accept the final Financial Statements as presented by MNP Auditors.

Other bylaws passed and approved included a Conflict of Interest Bylaw, and a Bylaw to enact a policy of Excluded Expenses. 

A Bylaw about HST and Tendering was reviewed and will be revised for our next meeting for approval. 

d) Retirement of Recreation Coordinator

It was discussed that gift certificates for $200 would be purchased as a Retirement gift for Leila Kajorinne, who has been in the position of Recreation Coordinator for the past 13-14 years.

e) Lease Agreement/Community Hub

We have not received any reports back from the School Board. The Chair has spoken to the Deputy Cabinet Minister in Toronto about creating a Community Hub at our school. They thought it would be a great idea.  The Lakehead District School Board has a budget of $600,000 for this type of project. Another alternative is to build our own Community Hall.

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

Recreation News – April 2017  This month we have had two Birthday parties booked April 1st and 8th another two     booked for April 29th and May 4th. 

Soccer is moving forward with currently 52 children registered, I will be ordering shirts this evening. We are still in dire need of coaches currently we have only 4 and will need at least 8, I have went to both St Ignatius and Superior high school offices with posters to advertise for volunteer hours, and have emailed previous volunteer coaches. 

Basketball drop-in for adults has started up again 7:30-9 on Thursdays. 

All programs are running as predicted. 

Lappe Church will be holding a Community Music Concert in our gym, featuring Daylin James, as part of their on-going 100th anniversary celebrations taking place this year. The concert will be on Sunday, June 11, and tickets will go on sale some time this month. 

Home and School will be having a Movie night this Friday and the annual Yard Sale/Green Expo has been scheduled for June 3rd.

9. Emergency Services Report – Submitted by Bill Pottruff

Our PMO Pumper at the North Hall is in for safety and repairs. It should be back maybe this week. Also, we have had to re-key the doors at the halls. Due to the door dropping, some of the door hardware currently needs replacement or repairs. Everything else is running well. It was added that the Fire Department would like to do a mass mailing of the Fire Smart information pamphlets put out by the MNRF. They would like to put this information on the LSB website and to Campers’ Associations as well. Public presentations are also planned. 

 

10. Waste Facility

The compactor has passed the safety check successfully. We are going to install a set of stairs to one of the recycle bins. A mirror is also being installed for safety reasons. We will be looking at the budgets in order to install a new ramp up to the waste disposal area at a cost of $4000 to $5000.  

 

    11.       Helipad

                No report.

 

    12.       Fire Number Report

                No report. 

 

    13.       Adjournment – Motion to adjourn – Stephen Garstin. 

                Meeting adjourned at 8:00 pm.  
             

                                    

                                     NEXT MEETING – May 16, 2017   7:00 PM