Minutes:  

LAPPE AND AREA LOCAL SERVICES BOARD


Minutes of the Meeting – September 18, 2018

  1. Call to Order

       The Meeting was called to order at 7:15 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),

Directors:  Sacha Torkkeli, BJ Kapush, Chris Hansen, Carly Hackborn (Recreation Coordinator

Fire Services: Darren Auld

Guests:  Lorenz Bosinger, Bobbi Gillies, Barb Sato, Lloyd Kivinen, Charlotte Kivinen, Linda Braun, Tuija Puiras, Dale Smith, Petra Kapush, Donna Garstin, Ryan Lotas, Betty Dillabough, Jessica Araya, Toni Johnson, Ken Dixon

2. Agenda
Motion 01/09/18 

- Motion to accept the Agenda
- Moved by Chris Hansen, seconded by BJ Kapush. Adopted.

3. Minutes of Previous Meeting
Motion 02/09/18
- Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

4. Business Arising from June 19, 2018 Minutes – update on possible hockey rink.  It will be addressed by the new Board in the new year in October 2018.  Cost of it will need to be built into next year’s budget.  

5. Financial Reports
Motion 03/09/18

- Motion to approve the Financial Reports. 

- Moved by BJ Kapush, seconded by Carly Hackborn. Adopted. 

6. Correspondence – Letter via email from Suzanne Mosley regarding the Lappe Lantern.  It was discussed among the board and community present.  It was decided to keep the Lantern at 3 issues per year, with dates of mid-September, December 1 and March 1.  A balance of advertising and content is needed; the addition of more pages is fine with prior approval from the Secretary/Treasurer (who will then advise the Board) before proceeding with additional costs.  Advertising premiums will increase 30%, rounded to the nearest dollar, effective October 1, 2018 – September 30, 2019.  A request for more editorial content on positive information/stories/recipes from local residents, not local business’ – more of a grassroots approach to the editorials to make it a more community based paper.  Suzanne’s contract with the Lappe & Area Local Service Board will be viewed in the new fiscal year.  

7. New Business   

AON was out on September 11 to review the policy.  A commercial representative met with Bonnie Buck (Secretary/Treasurer), Carly Hackborn (Recreation Director/Director) and Lorenze Bosinger (Deputy Fire Chief).  It was noted the existing policy has not been reviewed for approximately 10 years so there are some drastic changes in equipment, liability, etc since its last review.  We are awaiting a quote for AON on with the updates.  

It was noted and suggested by Linda Braun of the MNDM that the Lappe & Area Local Services Board need to have a 1st meeting with the newly elected Board as soon as possible to October 1.  This may involved moving the Election meeting to the 1st of October, with a meeting of the new Board to follow, then regular meetings will follow every 3rd Tuesday afterwards.  The year runs from October 1 to September 30.  This 1st meeting would be to sign by-laws, review the insurance for the year – all that come into effect October 1.  

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

It has been going well.  T-ball was delayed until next year as all the equipment needs to be replaced (due to age and deterioration of it.  It is expense so its cost will be added into next year’s budget. Dance is starting next week for kids 4-10 years of age.  Thursday night 6-8:45pm.  9 classes on Thursdays with a recital in December.  Another lead for Gymnastics will start in January.  Otherwise everything else is the same as last year.  There are 4 birthday parties booked from now until the end of October and 1 wedding reception.

Motion 04/09/18    Accepted by BJ Kapush, seconded by Chris Hansen.  Adopted

             

9. Emergency Services Report -Presented by Darren Auld

So far this years up towards 80 calls, everything from structure fires to medical calls.  One structure fire in East Gorham, 4 trailers and 10 cars were lost.  Another mutual call in Kaministiquia where a structure was lost.  Otherwise pretty straight forward calls.

Training year has commenced.  One new recruit with another possibly coming on board.  Six of our Firefighters attended Fire Con, MFPA Certification for a couple and others were brushing up on their fire and rescue techniques.  Another of our Firefighters was an instructor in auto extrication.

In the beginning of August, Bill Pottruff and I attended the International Fire Chief Conference in Dallas Texas.  Bill, our training officer, did a presentation, based on Volunteerism in your community.  The feedback was excellent as he had people approach him immediately afterwards to get tips on what to do in their departments.

Not only is Lappe Fire Department known in Canada and the US but soon to be known in Bolovia.  One of our own, Jessica Araya, is going to train their volunteer firefighters.  She has applied and been accepted through Firefighters without Borders.

We have acquired a burn structure at Trout Lake so will be doing training sessions in the structure and on it this fall between now and November prior to its burn date.

Rescue 83 is now fully outfitted and in full service.  It has become a vital piece of service to our department and community.

Motion 05/09/18 Accepted by Chris Hansen seconded by BJ Kapush.  Adopted.

10. Transfer Site/Waste Facility

Nothing to report

11. Fire Number Report 

Nothing to report

                

  12. Adjournment Motion 08/05/18 to adjourn – BJ Kapush, seconded by Chris Hansen.  Adopted

                Meeting adjourned at 8:40 PM.  

                                  

NEXT MEETING – October 16, 2018 at 7:00 PM


Minutes of the Election Meeting – September 18, 2018

  1. Call to Order

       The Meeting was called to order at 7:02 PM

  Present:  LSB:   Bonnie Buck(Secretary/Treasurer), Darren Auld (Fire Chief)

Guests: Don Boyce,  Carly Hackborn, Chris Hansen, Sacha Torkkeli, BJ Kapush, Lorenze Bosinger, Bobbi Gillies, Barb Sato, Lloyd Kiivinen, Charlotte Kiivinen, Linda Braun, Tuija Puiras, Dale Smith, Petra Kapush, Donna Garstin, Ryan Lotas, Betty Dillabough, Jessica Araya, Toni Johnson, Ken Dixon

Agenda
Motion 01/09/18 

- Motion to accept the Agenda
- Moved by Chris Hansen, seconded by Carly Hackborn. Adopted.


Election Meeting 2018-19

Bonnie Buck called for the nominations to fill the 5 Director positions:

BJ Kapush was nominated by Carly Hackborn.  Seconded by Don Boyce

Don Boyce was nominated by Lloyd Kiivinen. Seconded by Bobbi Gillies

Chris Hansen was  nominated Don Boyce.  Seconded by Darren Auld

Ryan Lotas was nominated by Sacha Torkkeli.  Seconded by BJ Kapush

Carly Hackborn was nominated by Donna Garstin.  Seconded by Don Boyce

Sacha Torkkeli was nominated by Ryan Lotas.  Seconded by Carly Hackborn

Refusal to accept nomination: Sacha Torkkeli

Election Meeting 2018-19 for Chair:

Bonnie Buck called for nominations to fill the position of Chair of the Board:

Chris Hansen was nominated by Don Boyce – Refused nomination

Carly Hackborn was nominated by Ryan Lotas, accepted

Don Boyce was nominated by Chris Hansen, accepted

Ballots were distributed and tallied.  Don Boyce was appointed the Chair for 2018-19 Fiscal Year


Motion 02/02/18 Motion to destroy ballots after count by Carly Hackborn, seconded Chris Hansen.  Adopted.

Directors for 2018-19 Fiscal Year:

BJ Kapush, Chris Hansen, Carly Hackborn, Ryan Lotas 

Don Boyce, Chair


Adjournment – motion to adjourn by Chris Hansen, seconded by BJ Kapush.  Adopted

Meeting adjourned at 7:25 PM.

Minutes of the Meeting – June 19, 2018

  1. Call to Order

       The Meeting was called to order at 7:06 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
Directors:  Sacha Torkkeli, BJ Kapush, Chris Hansen, Carly Hackborn (Recreation Coordinator

Fire Services: Darren Auld

Guests:  Lorenz Bosinger

2. Agenda
Motion 01/06/18 

- Motion to accept the Agenda
- Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

3. Minutes of Previous Meeting
Motion 02/06/18
- Moved by BJ Kapush, seconded by Chris Hansen. Adopted.

4. Business Arising from May 15, 2018 Minutes BJ Kapush asked Don Boyce if a meeting was held with LTL regarding the Trout Lake Transfer Site.  Don confirmed no meeting had taken place as of today due to time restraints on his part.

5. Financial Reports
Motion 03/06/18

- Motion to approve the Financial Reports. 

- Moved by BJ Kapush, seconded by Chris Hansen . Adopted. 

6. Correspondence

Lakehead School Division, Joint Use Agreement, signatures obtained and moving forward.  It was suggested by Linda Braun to re-visit this contract in the first Board meeting in September to make the current Board aware of its effective dates.

7. New Business

Discussion on possible development of a hockey rink at the Lappe Ski Centre.  Ideas such as getting Community involvement in the form of fundraising, volunteer hours.  We need funding for its development which will need to be built into the 2018-19 Budget.  Don Boyce will contact Tuija and Tim Puiras to determine if it is feasible to use their facility for the hockey rink.  A suggestion of calling a meeting during the summer months for further discussion, if warranted.          

Confirmed the Election Meeting will be held Tuesday, September 18 at 7PM

Bonnie Buck, Secretary/Treasurer, provided and update on internet issues in the office.  Dave Costello with the School Board has OK’d installation of fibre into the LSB office, connecting off the current line in use at GWS.

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

The year-end soccer party is this week, pizza/popsicles and drinks will be provided as well as thank you for volunteer and coaching staff.  T-ball may be starting September to mid-October.  There is one birthday party scheduled this month.  Volleyball is coming to an end this week and the stage will be set up for Graduation scheduled for June 28.

Motion 04/06/18    Accepted by Chris Hansen, seconded by Sacha Torkkeli.  Adopted

9. Emergency Services Report -Presented by Darren Auld

Swiftwater Canoe Rescue Training was held and went well.  There was an injury and she is still off work – dislocation of her ring finger.

A meeting with the OFM went very well, the new regulations for community risk assessment was discussed.  As well, we touched base on hazards (roads, lakes, rivers, planes, bridges, gas line) – any places that if lost, would have a financial impact on the community.

R-83 is out of service at the moment due to a broken wire, awaiting to take it in for warranty repair.

New SCBA’s were just picked up; they will be used in training first before going into service.

The Open House went very well, Best turnout so far!

Motion 05/06/18 Accepted by BJ Kapish; seconded by Chris Hansen.  Adopted.

10. Transfer Site/Waste Facility

Presented by Don Boyce.  No meeting with LTL yet but plan on it within the next few weeks.  BJ Kapush will attend, time permitting, with Don.  BJ Kapush confirmed the road has been gravelled and graded.

Motion 06/06/18 Accepted by Sacha Torkkeli, seconded by Carly Hackborn.  Adopted

11. Fire Number Report 

Nothing to report

                

  12. Adjournment Motion 08/05/18 to adjourn – BJ Kapush, seconded by Chris Hansen.  Adopted

                Meeting adjourned at 7:35 PM.  
     

NEXT MEETING – September 18, 2018 at 7:00 PM



Minutes of the Meeting – March 20, 2018
 

  1. Call to Order

       The Meeting was called to order at 7:05 PM.

       Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
       Directors:  Sacha Torkkeli, BJ Kapush, Carly Hackborn (Recreation Coordinator

        Fire Services: Darren Auld

        Regrets: Chris Hansen

Guests:  Lorenz Bosinger, Thayna Niivila, Erin Kahkonen, Kristi Taraboccmia, Kathy Wickstrom, D. Tuomi, Ryan Lotas, Pia          Hoxell, Shannon Hoxell, Terri Kuokkanen

2 . Agenda
     Motion 14/03/18 by Don Boyce

    - Motion to accept the Agenda
    - Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted.

3. Minutes of Previous Meeting
    Motion 15/03/18 - Moved by Carly Hackborn, seconded by BJ Kapush. Adopted.

4. Business Arising from March 6, 2018 Minutes – Cell phones for Fire Department were reviewed and 1 phone was         discharged from service as it was no longer needed

 

5. Financial Reports
    Motion 16/03/18    

    - Motion to approve the Financial Reports. 

    - Moved by Sacha Torkkeli, seconded by Carly Hackborn. Adopted. 

  Motion 17/03/18 Motion to approve the 2016-17 Audit Draft.  Moved by Carly Hackborn, seconded by BJ Kapush.  Adopted 

6. Correspondence – none

 

7. New Business    

             

a)      Motion 18/03/18 – Motion to approve contract between Suzanne Chaval and LLSB for Editorial duties with Lappe Lantern.  

Moved by BJ Kapush, seconded by Sacha Torkkeli.  Adopted.    

b)     Motion 19/03/18 – Motion to accept all advertising is paid for in the Lappe Lantern with exception of announcements, at the Board’s discretion.  Moved by Sacha Torkelli, seconded by BJ Kapush.  Adopted

c)     Community Centre Steering Committee

Idea Stage ONLY.  Carly Hackborn is heading the desired Steering Committee, which will be created by volunteers to investigate the pros and cons of a goal of future development of a community centre.  This is a Focus Group.  Carly will place a notice in the May issue of the Lappe Lantern of a meeting in May for the public to attend and discuss the possibilities.  A possible survey will be distributed at such meeting on where the community feels the needs are.

d)      The Gorham Ware Poker Rally was a huge success!  The group presented the LLSB with a cash donation of $950.00.  This money will be discussed at a future meeting with the possibility of it going to the purchase of updated equipment for the Recreation Department.

8. Recreation Report – Submitted by Carly Hackborn, Recreation Coordinator

Soccer is ramping up.  Emails are sent out and posters are hung.  There are 2 registration nights:  Tuesday, April 3 6:30-7:30pm and Thursday, April 12 6:30-7:30pm.  If you Coach, your child gets a $5 registration fee.  Accepting all ages, depending on enrollment, decides on the teams and child placement.  Looking at possible Volunteer hours for high school students to assist.

        There are 2 birthday parties in April booked.  

        Motion 20/03/18    Accepted by Sacha Torkkeli, seconded by BJ Kapush.  Adopted

             

9. Emergency Services Report -Presented by Darren Auld

AJ Ricco stepped down after 5 years as a Volunteer with the Department.  There are currently 20 Volunteers, with 3 possible recruits in September.  

The Fire Department has acquired a burn structure for training exercises.  This is planned for the end of March/beginning of April.

Motion 21/03/18 Accepted by Carly Hackborn, seconded by Sacha Torkkeli.  Adopted.

 

10. Transfer Site/Waste Facility

Nothing to report.

Motion 22/03/18 Accepted by Carly Hackborn, seconded by BJ Kapush.  Adopted

 

11. Fire Number Report

Nothing to report

                

  12. AdjournmentMotion 23/03/18 to adjourn – Sacha Torkkeli, seconded by BJ Kapush.  Adopted

                Meeting adjourned at 8:25 PM.  

 

 

NEXT MEETING – April 17, 2018 at 7:00 PM

 

LAPPE AND AREA LOCAL SERVICES BOARD

 

Minutes of the Meeting – March 6, 2018
 

  1. Call to Order

The Meeting was called to order at 7:06 PM.

Present:  LSB Bonnie Buck (Secretary/Treasurer), Don Boyce (Chair),
Directors: Chris Hansen, Sacha Torkkeli, Carly Hackborn (Recreation Coordinator

                Fire Services: Darren Auld

 Regrets:  BJ Kapush

Guests:  Lorenz Bosinger

2.  Agenda
     Motion 02/03/18 by Don Boyce

    - Motion to accept the Agenda
    - Moved by Chris Hansen, seconded by Carly Hackborn. Adopted.

a)   Minutes of Previous Meeting

Motion 03/03/18 -    Motion to accept the By-Election and Regular meeting minutes of January 16                                             Moved by Carly Hackborn, seconded by Chris Hansen. Adopted.

3. Business Arising from January 16, 2018 Minutes

Use of Land for Heli Pad, Trout Lake Campers Association – Contract signed.

Level of Service – Fire Department, Contract signed changing the level of service

4.  Financial Reports
     Motion 04/03/18    

- Motion to approve the Financial Reports. 

- Moved by Sacha Torkkelli, seconded by Carly Hackborn. Adopted. 

- 2016-17 Audit Draft was distributed to the Board for review and discussion at March 20 meeting

5.  Correspondence

Cross country ski Nationals held March 12-18, Thank you letter from Erika North, City of Thunder Bay notice of transfer site rate increase, Letter from Lappe Nordi Ski Area of possible use of the Chalet for community use

6.  New Business    

a) CRA Information/Accessiblity update

Motion 05/03/18 – update Secretary/Treasurer and Directors with CRA to represent LLSB.   Bonnie Buck and Chris Hansen to be listed as contact people with accessibility to LLSB accounts.

Moved by Don Boyce, seconded by Carly Hackborn.  Adopted.    

b) Fire Number Policy      

    Motion 06/03/18 Reviewed and accepted the revised policy as developed by Stephen Garstin

    Moved by Don Boyce, seconded by Carly Hackborn.  Adopted.